Have a fire alarm deficiency? Here’s where to start
Fire alarm systems are essential for protecting lives and property, but like any system, they can sometimes develop issues. During routine inspections or testing, you might hear that your system has a “deficiency.” So, what does that mean, and what should you do next?
Here’s a simple, step-by-step guide to help you handle a fire alarm deficiency.
1. Understand What a Deficiency Is
A deficiency means that a part of your fire alarm system isn’t working correctly or doesn’t meet code requirements. Deficiencies can range from minor (like a dirty smoke detector) to critical (like a broken control panel).
They’re typically found during:
- Routine inspections (often annual, per NFPA 72 standards)
- System tests
- Emergency repairs or troubleshooting
2. Review the Deficiency Report
After an inspection, your fire protection provider should give you a detailed report listing:
- What the issue is
- Where it’s located
- The level of severity (e.g., impairment, deficiency, recommendation)
- Code references (if applicable)
Ask questions if anything is unclear. Understanding the issue is necessary to fixing it quickly and correctly.
3. Determine the Urgency
Not all deficiencies are equal. Your report may include terms like:
- Impairment – A critical system failure that needs immediate attention
- Deficiency – A code or performance issue that could affect system reliability
- Recommendation – A suggested improvement, not necessarily required
If it’s an impairment, your system may not provide proper fire protection. In that case, you may need to:
- Implement a fire watch
- Notify your local AHJ (Authority Having Jurisdiction)
- Schedule immediate repairs
4. Schedule Repairs with a Qualified Technician
Once you know what needs to be fixed, contact your fire protection provider to:
- Get a quote (if needed)
- Schedule service promptly
- Ensure parts are available, especially for older systems
If your provider also performs inspections, they may already be familiar with your system, thus saving time and reducing hassle.
5. Keep Documentation
Keep a record of:
- The original deficiency report
- Communication with your service provider
- Repair dates and details
- Follow-up inspection results
This documentation is important for:
- Compliance with fire code
- Insurance requirements
- Future inspections
6. Confirm That The Issue Has Been Resolved
Once repairs are completed:
- Request a final test to verify everything is working
- Update your inspection log or fire safety file
- If required, report the fix to your AHJ
Fire alarm deficiencies can sound intimidating. If you need help with a deficiency report or repair plan, reach out to our fire alarm specialists. We’re here to help you every step of the way.
